Race Direction reveals contingency plans

Posted on Oct 25, 2013 by MotoGP™

On Friday, all practice sessions were called off as heavy cloud cover at Twin Ring Motegi meant the medical helicopter could not be operated. On the grounds of safety, the aircraft must be operable in order to cater for any medical emergencies which could arise. This was explained in a press conference on Friday afternoon.

"We are not prepared to run in these conditions when there is a risk that a seriously injured rider could not be given correct care," commented MotoGP™ Race Director Mike Webb.
"The reason no helicopter is here is that, with the low cloud, there is a lack of visibility in which it is not safe to fly. The helicopter has been trying to get permission to fly to the circuit since Thursday and has even tried to take off and then been told to land again. As soon as permission was granted that it could be taken off, we would have given ten minutes’ notice to the teams, but the helicopter was never given permission to fly."

For Saturday, heavy rain is expected to fall in the morning but Race Direction hopes that, by the afternoon, the cloud cover should have abated which would allow the medical helicopter to operate. Currently situated five minutes’ flying time from the circuit, should cloud cover in its current location remain too much the helicopter will be dissembled, transported to the race track by road and then reassembled. A medical helicopter must be available at the circuit at all times and across Friday time has been spent analysing the best possible locations for its positioning around the circuit, in order to avoid the need of taking off or landing amidst any further heavy cloud cover at the circuit, which is situated on high ground.

In the meantime, Race Direction has developed a number of contingency plans in order to provide each of the three classes with as much track time as possible; this could be spread across Saturday and Sunday, half of Saturday and a full Sunday or a condensed routine of practice, qualifying and races all on Sunday should Saturday conditions remain too poor. The weather on Sunday is forecast to be a significant improvement in comparison with the conditions witnessed so far.

"The length of sessions depends on the weather," Webb continues. "I have written up draft schedules for all possibilities tomorrow, including starting in the afternoon after rain in the morning which could ease at around two o’clock. It depends around what time the weather conditions will allow us to run. We will give as much track time as possible to all classes. Nothing is fixed because it depends on the weather, but I’m aiming at 75 minutes for MotoGP™ and perhaps a little shorter for other classes. Taking into account the shortage of daylight at the end of the day, we will just run for as long as possible. We also have a draft schedule for Sunday; we have prepared a possible plan, in case we don’t have any practice tomorrow, which would be 40 minutes for each qualifying session. Also, teams have proposed that perhaps they would like a single, longer practice session rather than two. We need to discuss this with the riders as well, to make sure they agree with these possibilities.

"The original weather forecast when we arrived here on Tuesday and Wednesday was that the nearby typhoon would be quite close with very strong winds, so we made a plan that tents (housing several of the teams in the paddock) would be disassembled and those teams moved into solid accommodation. Every day those forecasts have got better, so we have been able to leave those teams in place. However, in place of those strong winds we have had low cloud cover which has been a lot worse (disrupting track action). We are still expecting heavy rain tomorrow morning, but rain does not stop the helicopter from flying – that all depends on the visibility."

Once the Saturday weather has been analysed, further plans will be revealed.

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